The University of Western Ontario collects personal information under the authority of the University of Western Ontario Act, 1982,
as amended. The information is related directly to and needed by the
University for the purposes of recruitment, admission, registration,
progression, graduation, administration, and other activities related to
The information is used to administer and operate academic,
athletic, recreational, student development, student employment,
financial aid, and other University programs and activities, including
residence operations and alumni and development activities and programs.
For example, personal information will be used to determine academic
status, record academic achievement, produce class lists, issue student
cards, process transcript requests, maintain tuition accounts, issue tax
receipts, notify students of important issues and updates, determine
eligibility for student awards, scholarships and financial support, and
administer financial aid and government financial assistance programs.
It is the policy of the University to consider the following
information about current and former students to be publicly available
and to provide it to third parties upon request: studentís full name;
Faculty(ies)/Schools in which student is/was enrolled, with major field
of study; degree(s) awarded by Western and date(s) conferred; and
academic or other University honors or distinctions. At any time an
individual may request that this information cease to be made publicly
available by contacting the Office of the Registrar, in writing.
Personal information may be used for statistical and research
purposes by the University, other post-secondary educational
institutions, researchers, and the provincial and federal government.
Students may be contacted about participation in research studies
through their @uwo.ca email. The University discloses specific and
limited personal information to recognized student organizations for the
purposes of administering their programs including membership
administration, health plan, elections, and issuing of bus passes.
Personal information of students enrolled in an Affiliated University
College is shared with the Affiliated University College.
Select information may be shared with third parties, including:
award donors; government funding agencies to process financial
assistance applications; financial institutions to confirm student
enrolment; independent student loan administration companies to process
student loan documents; collection agencies for outstanding accounts;
municipalities for debts owed by students; and contracted service
providers acting on behalf of the University. Credit card information is
transmitted to an independent processing company in order to process
payments. Personal information may be disclosed to third parties in the
course of an investigation of misconduct. Information relating to
misconduct and/or falsified documents may be shared with other
If you have any questions about the Universityís collection, use,
or disclosure of your personal information, please contact the
Associate Registrar and Director of Administration,†Student Central,
Western Student Services Building, Rm 1120A, Western University, London,
ON, N6A 3K7, tel: 519-661-2111, extension 84863.